Executive Team Assistant
Perth, WA, AU, 6001
Perth Based| Full-Time | 12 Month Fixed Term Contract
We are seeking a highly capable and strategic Executive Assistant to support our COO and the Global Operations Leadership and Management teams on a 12 Month Fixed Term Contract based in the Perth Office.
This is a pivotal role operating at the centre of Group Operations, ensuring seamless coordination of executive priorities, reporting, stakeholder engagement and key strategic initiatives across a global portfolio.
About the Role
You will act as a trusted partner to the COO, providing high-level executive, operational and project support across multiple time zones. This role goes beyond traditional administration — you will drive alignment, manage critical reporting cycles, coordinate leadership forums and champion continuous improvement across systems and processes.
Key areas of responsibility include:
- Executive support including complex calendar and inbox management across multiple time zones
- Coordination of global leadership meetings, including agenda preparation, minute-taking and action tracking
- Attendance at weekly, monthly and quarterly meetings across time zones, including participation in some out-of-hours forums as required
- Ownership and coordination of Group and Asset-level operational reporting cycles
- Preparation and coordination of board and executive-level documentation
- Project coordination and process improvement initiatives across Group Operations
- SharePoint governance and document management oversight
- Financial administration, including SAP purchase orders and expense management
- Complex domestic and international travel coordination
About You
You are proactive, detail-oriented and confident operating at executive level within a global environment. You bring strong judgement, exceptional organisational capability and the ability to manage competing priorities with discretion and professionalism.
You will have experience supporting senior leaders, preparing board-level documentation, managing reporting cycles and working across multiple time zones. Advanced capability in Microsoft Office, SharePoint and enterprise systems (including SAP) is highly regarded.
If you thrive in a fast-paced, high-accountability environment and enjoy being a critical enabler of executive performance, we encourage you to apply.
Applications will close Wednesday 25 February 2026 and can be submitted via: https://careers.goldfields.com/Australia
Gold Fields is committed to achieving an inclusive workforce. We recognise that the diverse talent of our people will ultimately determine our growth, performance and success. We strongly encourage applications from female, Aboriginal and Torres Strait Islanders, as well as candidates with culturally diverse backgrounds.