Personal Assistant to General Manager

Gruyere Gold Mine, a Gold Fields and Gold Road Resources Joint Venture (50/50) is located in the Yamarna Greenstone Belt in Western Australia.

Gruyere was commissioned in 2019 and is one of Australia's largest and lowest cost gold mining operations boasting a plant production of 300,000+ ounces per annum with an enviable production profile in excess of 10 years.

Our Opportunity:

Reporting to the General Manager, you will be providing dedicated and strategic administrative support to the General Manager and their leadership team. This role is essential to ensure the team is informed, punctual and empowered to deliver strategic objectives with limited disruptions. The nature of this role is to be a connecter, bringing together the critical elements of the Gruyere mine site, ultimately supporting its success.

The role requires the ability to work autonomously projects and initiatives for the mine site which will require a high level of initiative, attention to detail, communication skills, as well as the coordination of events and other administration duties on a day-to-day basis. The role encompasses operational responsibilities as well as the facilitation of open communication and distribution of information within the mine site and the wider business.

This role is offered on a 4 days on, 3 days off roster and is Fly in Fly out from Perth.
 

Benefits include:

• 6% Site Allowance
• Private Health Insurance Allowance
• Quarterly Bonus Scheme
• Virgin Velocity reward points
• Salary sacrifice options
• Increased annual leave entitlements
• Employee referral program - $10,000 per successful referral
• Employee Assistance Program

About the role:

• Research, identify and collect relevant information, draft correspondence, and initiate communications on behalf of the General Manager and site leadership team;
• Prepare weekly, monthly, and quarterly reports, liaising with all Departments to ensure timely and suitable input is included;
• Coordinate with the Leadership Team to map out requirements for strategic initiatives and planned objectives, working closely to keep them well informed of upcoming commitments and that they have relevant, appropriate documentation in advance of meetings as required.
• Arrange meetings and events, including booking rooms, catering, tele/video conference facilities on behalf of the General Manager and Leadership Team - prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues;
• Communicate accountabilities following meetings with the General Manager and other management meetings. Ensuring activities are understood and actioned within due dates.
• Ensure requests/action items/due dates for the General Manager are proactively followed up and resolved in a timely manner.
• Coordinate travel arrangements for the General Manager and others as required;
• Assist with social media communications for the Gruyere Gold Mine as well as coordinate on-site and off-site functions
• Assist with all administration aspects of operational activities and projects as directed by the General Manager;
• Collaborate with the internal and other Gold Fields site administrators to ensure information is shared as required.

About you:

• Proven experience in a senior level administrative role preferably (but not essential) in a mining or mineral processing sector
• Demonstrated ability to self-manage and prioritise workloads with good project management skills, including initiative, problem-solving, and meeting objectives. Possesses the ability to be proactive in seeking out answers or further advice where required
• Creates rapport to build constructive relationships in both formal and informal settings with colleagues, as well as internal and external contacts
• Communicates clearly, concisely, and accurately in all verbal and written communications, using appropriate business language
• Excellent ability to build relationships and work collaboratively with internal and external stakeholders
• Advanced ability to prioritise planned work
• Outstanding communication skills and initiative
• High level organisational and time management skills
• Certificate II in Business Administration or similar
• Advanced Microsoft Office application skills
• Valid Manual Driver’s Licence

Applications can be submitted via: https://careers.goldfields.com/Australia

Gold Fields is committed to achieving an inclusive workforce. We recognise that the diverse talent of our people will ultimately determine our growth, performance and success. We strongly encourage applications from female, Aboriginal and Torres Strait Islanders, as well as candidates with culturally diverse backgrounds.We recognise that the diverse talent of our people will ultimately determine our growth, performance and success. We strongly encourage applications from female, Aboriginal and Torres Strait Islanders, as well as candidates with culturally diverse backgrounds.